Office Coordinator I - Hospitality -DIS 08

Dover International Speedway

JOB TITLE: Office Coordinator I - Hospitality

DIVISION: Hospitality-Motorsports

MAJOR FOCUS:

* Schedules appointments, gives information to callers, takes messages, relieves officials of clerical work and minor administrative and business details and coordinates the hospitality program for all motorsports events.

ESSENTIAL FUNCTIONS: * Creates, prepares and distributes menu packets for Motorsports corporate customers * Coordinates and receives orders from Motorsports customers. * Creates and prepares all corporate catering contracts. * Creates and prepares all outside vendor contracts for auto race. * Maintain constant communication with the Sales and Marketing Coordinator, regarding all aspects of corporate hospitality. * Point of contact for all corporate customer and race employees. * Recruits and solicits all labor for Catering/Concession operations for all motorsports events. * Prepares the rules and regulation packets for all auto race employees. * Creates database and processes all payroll for auto race and harness employees. * Prepares, distributes and oversees all of the credentialing to all catering/concession auto race employees as well as the outside vendors. * Prepares all hospitality, worker and parking passes for all corporate customers. * Coordinates track rental program

ADDITIONAL FUNCTIONS * Performs other duties as assigned

REQUIREMENTS/EDUCATION: * High School diploma or equivalent required. * 3 years of Administrative Assistance experience * Proficient in Microsoft Word, Excel, Access and Powerpoint programs. * Must have strong written and verbal skills * Must have ability to manage multiple tasks * Ability to sit and stand for extended periods of time, 4 hours * Ability to ascend and descend stairs and travel to other locations within the facility. * Ability to bend, stoop or kneel. * Ability to reach specific objects within local work area.

ORGANIZATION RELATIONSHIPS: Accountable to: Director of Concessions & Hospitality

The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all work requirements that may be inherent in the position.

Dover International Speedway, Inc. is an equal opportunity employer. Women and minorities are encouraged to apply.

Please refer to job code 939839 when responding to this ad.

Category:	Hospitality/Food Service
	> Other Hospitality
Location:	Dover, DE
County:	Kent County
ZIP Code:	19901
Pay Rate:	Open
Job Terms:	full time
Company:	Dover Motorsports
Phone:	email only please
Fax:	email only please