HR and Benefits Coordinator

HR and Benefits Coordinator - White Plains, NY

Job Type: Full-Time Location: White Plains, NY Last Updated: 10/13/2009

Job Description: Position Summary: The primary functions are to be a main point of contact for all employee inquiries and to provide exceptional customer service to HRs customers; to provide administrative support to the Benefits Manager and others on HR team to include recruitment and onboarding support; to perform all electronic recordkeeping and provide all primary HRIS and other system data entry efforts to include (Ceridian HR/Payroll Web system; goAbove, OrgCharts, Headcount Reporting, Benefit Carrier Portals, etc.) including maintenance of the HR zone in goAbove intranet site and the online enrollment solution; and to maintain all Employee HR Benefits filing and departmental filing. Assist in a variety of ongoing and adhoc special projects.

Responsibilities: Will perform a variety of generalist tasks related to HR and Benefits Administration including:

Payroll Interface and Database/tools Administration: . Perform timely data entry of Employee Action forms into the Ceridian system for new hires, transfers, salary adjustments, terminations, etc. on a semi-monthly basis; . Maintain related organizational changes in org charts, PureSafety, self service, headcount reporting; . Self Service Approver. Employment/New Hire Support: . Provide recruitment support to include applicant interface regarding telephone screening, appointment scheduling for recruiters and hiring managers, as needed; . Maintain Background check invoice log; . Support and assist with all pre-and post-hire new hire processing. This includes performing reference checks and running background checks, providing new hire orientation sessions, following up on new hire paperwork, and establishing new hire personnel files; . Establish rights in Self Service, PureSafety, goAbove time off, etc. HR Administration and Support: . Serve as a focal point for responding to general HR and Benefits inquiries and specifically and providing support to HR customers including management, employees and external parties; . Assist in the development , implementation and maintenance of HR and benefit related programs and related notifications/communications; . Troubleshoot and resolve problems or escalate matters when necessary; . Handle departmental purchase requisitioning process and process vendor invoices; . Maintain periodic compliance logs (e.g. handbook acknowledgements, performance appraisals, compliance training, handbook change log); . Maintain Self Service and goAbove HR Zone sites to ensure that these employee portals are up to date; . Maintain a sufficient amount of all forms and supplies for HR department; . Provide Administrative support to the HR team an a regular and project basis as may be needed; . Assist with employee communications, wellness and other HR outreach programs; . Prepare and maintain supply of new hire orientation and separation kits; . Administer Employee Referral Program; . Performs data entry, generate recurring and ad hoc reports and other administrative tasks; . Provides back up receptionist support. Benefits Administration and Support: FSA/Transit: . Administer FSA/Transit website for enrollments, terms, etc., . Download monthly contribution report for payroll; . Support annual compliance testing. Online enrollment: . HRB System Administration including all updates to benefit changes and any system upgrades; . All HRB maintenance including assigning benefits for new hires and termination of coverage for employee separations; dependent and address changes, etc.; . Generate carrier reports for open enrollment or as needed. Monthly Vendor Bills: . Audit monthly medical, dental, vision bills and prepare check requests. Leave Administration: . Support administration of the leave of absence programs (disability, workers comp, FMLA, CA PFL) in accordance with Company policies; . Interface with carriers and provide management reporting as necessary. Open Enrollment: . Support all facets of OE to include review marketing analysis, research and review of new vendors, employee communications and roll out. 401(k): . Mail new hire kits to newly eligible employees monthly; . Monthly 401K analysis; . Support annual compliance testing. Carrier/Broker Interface: . Maintain various carrier websites (terms, new hires, address changes, dependent changes, etc.); . Work with carriers/broker for claim or other issue resolution as may be needed . Ensure broker supported employee benefits portal is up to date. Additionally: .The individual must comply with departmental and corporate internal controls and all internal controls processes; . The individual must possess and employ the highest ethical and business standards and always conduct himself/herself with the greatest degree of professional integrity; . Other duties and responsibilities as required. Requirements: .College graduate preferred with coursework in HR, Psychology or a related field preferred; . Minimum of 2-4 yrs as an administrative/clerical support provider within HR environment required; . Ability to maintain highest level of confidentiality and to deal with confidential matters on a professional level; . Excellent communication and interpersonal skills including written, telephone abilities; poise and skill in dealing with employees throughout the employment life cycle; . Exceptional organizational skills with proven experience multi-tasking in a fast-paced environment; . Computer literate to include prior HRIS experience (data entry and reporting); Word and Excel are required proficiencies: OrgPlus, PowerPoint, HRIS/Ceridian, Access are preferred proficiencies. Please visit our website at www.above.net AboveNet Communications, Inc. is an Equal Opportunity Employer.

Please refer to job code abovenet-10919 when responding to this ad.

Category:	Human Resources
	> Benefits Administrator
Location:	White Plains, NY
County:	Westchester County
ZIP Code:	10601
Pay Rate:	Open
Job Terms:	full time
Company:	AboveNet
Phone:	email only please
Fax:	email only please