Part-time Administrative Assistant

Position Summary:

We are a rapidly growing shared office facility.  We deliver custom-tailored business support solutions to our diverse client base. Our services include: office & conference room rentals, telephone answering, meeting support services, and diverse administrative and secretarial services. We continually strive to increase our value to our clients through new technologies and streamlined procedures.

Administrative Assistant

Summary:

Perform duties in a manner consistent with our companys mandate: strive to increase our value to our clients by seeking out new ideas, applications, technologies and/or more streamlined procedures, and to contribute to our clients? increased profitability by allowing them to focus on their core expertise effectively leveraging their time.

Essential Duties and Responsibilities:

* Performs diverse administrative, secretarial & receptionist duties, including:  customer service, telephone answering, message taking/relaying, word processing and proofreading, data entry and various administrative, office and clerical tasks * Provides direct support to clients * Organizes own activities and those of clients to ensure deadlines are met * Accurately maintain time sheets to facilitate client billing * Quickbooks - optional * Other duties as assigned * Advanced to management level responsibilities (project management, marketing, HR, etc) as skills are demonstrated.

Requirements

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

* Technical Skills * Keyboard speed:  45+ wpm * Have or develop working knowledge and continuing level of proficiency of software programs including: * Microsoft Word, Outlook, Excel * Microsoft PowerPoint, Adobe PDF * Database programs including Act and Alpha Five * Internet Explorer and web search engine functionality * AOL Instant Messaging * Quickbooks a strong plus

* Accurately record and relay phone messages based on individual preference * Demonstrate the ability to follow all administrative procedures including time and billing sheet programs * Operate office equipment including: fax machine, copier, postage machine, calculator

* Self Management ? ability to prioritize and manage time and priorities to meet deadlines, while working on several projects simultaneously; demonstrate an ability to maintain composure in the midst of crisis; strive for continuous improvement; balance personal and professional life; accept responsibility for actions and results * Project Management - act independently, and with calculated risk, to achieve objectives with minimal supervision; expend necessary time and effort to achieve goals; demonstrate persistence in overcoming obstacles to meet objectives * Customer Service ? effectively communicate and relate well to all kinds of people; treat all people with respect, courtesy and consideration; respect differences in the attitudes and perspectives of others * Oral Communication ? speak clearly and always in a professional manner to co-workers and clients * Written Communication ? write clearly and accurately; have the ability to edit work for spelling and grammar * Teamwork ? work effectively and productively with others, respecting each persons individual perspective; keep team members informed regarding projects * Flexibility ? respond promptly to shifts in direction, priorities and schedules; effectively juggle multiple priorities and tasks * Initiatives ? demonstrate curiosity and enthusiasm for learning; take initiative in acquiring and mastering the skills and knowledge requirements of a position; keep abreast of current or new information through reading and other learning methods; welcome or seek assignments requiring new skills and knowledge

Education and/or Experience

Associates or Bachelors degree strongly preferred. 5+ years administrative experience

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Category:	Office Employment
	> Administrative Assistant
Location:	Montclair, NJ
County:	Essex County
ZIP Code:	07042
Pay Rate:	Open
Job Terms:	full time
Company:	Administaff
Phone:	email only please
Fax:	email only please