Program & Administrative AssistantPosted: November 11, 2009
Program & Administrative Assistant provides administrative support for BEE programs and the administrative staff as assigned; and assists with special projects. Education/Experience Requirements College degree required. Minimum two years of administrative experience; executive assistance experience preferred. Knowledge Requirements * Excellent written and oral communications skills; strong customer service orientation; resourceful and detail oriented; good problem solving skills; ability to work effectively both independently and in teams. * Must be comfortable with MS Office, email, and collaborative software. * Ability to handle a fast paced environment, juggle lots of conflicting priorities, and be highly` professional in demeanor. * Must Be a self-starter. * Must be mature, dependable, discrete and diplomatic. Principal Duties and Responsibilities 20% Program Planning and Implementation: Prior to Programs * Identifies and contracts for classroom/meeting space and housing. * Plans conference logistics (including transportation, housing, meals, security clearance, etc.) During programs. * Is responsible for the effective and efficient management of the educational program, working on-site to manage logistics and to help resolve any problems that arise. * With Program Directors and/or outside partner organizations, assists in the evaluation of programs and develops recommendations to improve future programs. * As appropriate, provides back-up for Program Directors by introducing guest speakers and accompanying groups to site visits. * Other tasks related to program implementation as assigned by supervisor. After Programs * Handles program closeout; processes invoices and speaker payments, thank yous, etc. * Provides Administration and Finance with necessary program documentation. 40% Program Administrative Support: Prior to Programs * Identifies and contracts for classroom/meeting space and housing (as needed). * Develops and oversees production of program books, name tags, table tents, and certificates (as needed). * Plans conference logistics (including transportation, housing, meals, security clearance, etc. as needed). During programs. * Provides administrative support to the Program Associates by working on-site to manage logistics and to help resolve any problems that arise. After Programs * Provides assistance to Program Associates to closeout programs (as needed). 40% Administration: * Provides administrative support to the DFA as needed. * Assists Administrative Staff with special projects. * Assists with other BEE tasks as assigned by the Directors. We strongly encourage qualified women and minorities to apply. (Only applicants meeting minimum qualifications for the position will be considered. No phone calls please.) EOE M/F/H/V Please refer to job code bee9209 when responding to this ad.
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