Administrative Assistant

* Provide clerical, administrative support to Division Manager/Managers; including, recording and reporting data, maintaining a variety of reports. * Assist in the preparation of documents for Bid Packages. Maintain and log all project files, records and drawings, paper and electronic files. * Prepare and file associated paperwork to the Planning, Zoning and Building Department as required for each project. * Schedule inspections. * Track and update the status of multiple projects. * Perform Internet research as needed. * Work with other managers/supervisors to implement, modify or ensure compliance with standard procedures within the division and company. * Work with billing department regarding dispute resolution of accounts. * Perform collections and work closely with billing department and Financial Manager to ensure that all financial bookkeeping, invoicing, and reporting are being supported accurately. * Assist Division and Financial Managers with account reconciliations; accounts receivable & payable, and CIP accounts expenditures and monthly reporting. * Assist with the processing of payments, invoices and other financial tasks as necessary. * Coordinate procurement activities with Division Manager/Managers, purchasing department and vendors. Prepare Purchase Requisitions as required. * Perform other special projects and tasks as assigned. Requirements

SKILLS AND ABILITIES:

* Proficient computer and paperwork skills. * MS Word, Excel, Outlook and PowerPoinT * Excellent communication and liaison skills * Strong organizational and time management skills * Ability to work independently.

Please refer to job code 088368D48C92FE29 when responding to this ad.

Category:	Office Employment
	> Administrative Assistant
Location:	Jersey City, NJ
County:	Hudson County
ZIP Code:	07097
Pay Rate:	Open
Job Terms:	full time
Company:	Sims Group Ltd.
Phone:	email only please
Fax:	email only please