Executive AssistantPosted: October 17, 2009
Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, enabling our customers to make the world healthier, cleaner and safer. With annual revenues of $10.5 billion, we have more than 34,000 employees and serve over 350,000 customers within pharmaceutical and biotech companies, hospitals and clinical diagnostic labs, universities, research institutions and government agencies, as well as environmental and industrial process control settings. Serving customers through two premier brands, Thermo Scientific and Fisher Scientific, we help solve analytical challenges from routine testing to complex research and discovery. Thermo Scientific offers customers a complete range of high-end analytical instruments as well as laboratory equipment, software, services, consumables and reagents to enable integrated laboratory workflow solutions. Fisher Scientific provides a complete portfolio of laboratory equipment, chemicals, supplies and services used in healthcare, scientific research, safety and education. Together, we offer the most convenient purchasing options to customers and continuously advance our technologies to accelerate the pace of scientific discovery, enhance value for customers and fuel growth for shareholders and employees alike. All of our employees share a common set of values - Integrity, Intensity, Innovation and Involvement. Our ability to grow year after year is driven by our ability to attract, develop and retain world-class people who will thrive in our environment and share in our desire to improve mankind by enabling our customers to make the world healthier, cleaner and safer. If you share in our values and if youre looking for an employer who is strongly committed to developing talent and rewarding achievement, come grow with us at Thermo Fisher Scientific. Thermo Fisher Scientific is an Equal Employment Opportunity and Affirmative Action employer. Executive Assistant Job ID: JHF20092509-95676 Requirements: Expertise Administrative Education Associate Job Type Full-time Location United States - New York - Rochester Job Level Experienced Description: Job Summary: The successful candidate will possess strong organizational, analytical, and administrative skills to provide full scope of executive administrative assistance to the Division President and Rochester-based division functional leadership team (4). The successful candidate provides strong administrative talent, supporting the divisions initiatives, handles multiple projects simultaneously, and quickly learns about the procedures involved in the administration of plans. Essential Job Functions and Accountabilities: * Maintains divisional calendar including; business reviews, strategic and annual planning, country holiday schedules, events and meetings * Organizes high-level meetings and complex domestic and international travel arrangements * Maintains Presidents calendar and travel schedules * Provides phone coverage * Prepares and reconciles travel expense reports * Works with staff on functional projects and special reports * Develops and modifies new and existing PowerPoint presentations, correspondence and Excel spreadsheets * Maintains divisional organizational charts, phone lists and files * Maintains divisional document retention files ? i.e. non-disclosures, trademarks & patents, and contracts * Partners with corporate and group administrative professionals in order to manage competing needs * Performs general office duties; maintains files, distributes mail, orders supplies, and ensures the workflow of the office runs smoothly * Completes all other position related duties as assigned or requested Education: * Associates Degree or equivalent combination of education and experience a plus; BS/BA preferred. Experience Qualifications: * Minimum 8 years experience as an administrative assistant/senior administrator, supporting senior executive(s) in a large multi-national company * Experienced in supporting a global organization with multiple locations and time zones * Experienced in independently managing multiple concurrent tasks and meeting rigid deadlines * Must be proficient in spreadsheet, presentation, & email software such as MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations * Must present a high degree of professionalism in both written and verbal communication, as this role is an extension of the functions and the executives * Strong problem solving skills and reasoning to solve administrative issues * Positive, • can-do? attitude * Customer/client focused * Able to learn the executives? primary business objectives, and through this understanding is able to anticipate administrative needs of the executives * Excellent attention to detail * Exceptional written and oral communication skills * Able to handle confidential material in a professional manner * Proficient in performing basic internet searches * Ability to maintain strict confidentiality * Demonstrates and drives the Thermo Fisher values ? Integrity, Intensity, Involvement and Innovation (The Four Is). The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed, as an exhaustive list of all employee responsibilities, duties and/or skills required of all personnel so classified. Please refer to job code 112986 when responding to this ad.
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