Manager-Accounts PayablePosted: November 15, 2009
Job Information Title: Manager - Accounts Payable Department: Accounting Repost Date: 10/26/09 Close Date: 11/10/09 Hay Point Evaluation: 702 2008 Salary Range: Minimum: $76,234/Midpoint: $95,293 Position Classification: Non-Safety Sensitive Location: Jamaica Reports To: Deputy Controller-Accounting and Capital This is a Non-Represented Position Summary Responsible to manage and review the operation and staffing for the processing of valid invoices and liabilities according to established policies and procedures and payment criteria within the 30 days as mandated by New York State Prompt Payment Legislation (PPL), while taking advantage of cash management terms and maximizing vendor discounts when applicable. Responsible to ensure LIRR Financial Reports reflect current obligations by administering departmental required monthly accruals. Manage, review, and report the Companys physical inventory valuation based on activities recorded in the Corporate Procurement Logistics System. Establish and continually review Internal Controls to ensure policies and procedures are applied, work effectively, and ensure significant risks are mitigated. Work closely with coordinating activities with User Departments, Procurements & Logistics and Accounting groups to enhance processing efficiencies as well as maintaining positive vendor relationships while ensuring compliance with policy and mitigating financial risk. Responsibilities Responsibilities include but are not limited to: Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Reviews direct reports and approve performance appraisals. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. Promote safe work practices and provide safe working conditions. Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example. Establish and continually review internal controls to ensure policies and procedures are applied, work effectively and ensure significant risks are mitigated. Manage, review and process all corporate payments within prompt payment legislation ensuring that payments are in line with approved policies, procedures, and spending limits. Ensure monthly corporate financial statements reflect current obligations by working closely with the user departments and processing appropriate accrual transactions as required under GAAP. Perform monthly review of account analysis for accuracy, timely resolution of variances and identification of recurring issues requiring changes in processes, information flow, training, etc. Review and analyze monthly and quarterly inventory activities recorded in Procurement Logistics System in a timely manner. Review and assist in the preparation of monthly and quarterly schedules that report and explain material inventory and material obsolescence activity fluctuations with input from users. Perform monthly review of account analysis for accuracy, timely resolution of variances and identification of recurring issues requiring changes in processes, information flow, training, etc. Manage and review corporate Travel Program to ensure expenditures are in line with approved corporate policies and procedures and report to Sr. LIRR Management; responsible to settle air travel card charges and advances to employees as well as monitoring corporate travel agent as they secure lowest available air rates and government rates when applicable. Manage and review the processing of non PLS related disbursements such as utility payments (LIPA, NYPA, etc.), membership dues, subscriptions, employee tuition reimbursement, payments emanating from Claims Risk Management system, etc. Other duties as requested by the Deputy Controller-Accounting and Control and Controller. Qualifications Bachelors Degree in Finance/Accounting. Demonstrated, directly related, equivalent experience and education may be considered in lieu of the degree, subject to approval. Progressively responsible, related professional experience including experience managing a staff. Knowledge of disbursements accounts payable and payroll systems, 1099 reporting requirements and familiarity with Internal Revenue Guidelines. Must have held prior positions with responsibility/accountability towards financial systems/processes. Effective written and oral communication skills. Must possess a strong work ethic with a high level of professional integrity. Demonstrate an understanding of Corporate Policies and Procedures with ability to effectively administer them. Computer literacy with both micros and mainframe systems. Ability to provide effective and timely decisions on accounting issues and problems as they relate to GAAP and LIRR operations. Preferred/Desirable Skills/Qualifications: A Masters of Business Degree or CPA. Other Information In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to, a pre-screening assessment (i.e. physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A background investigation, medical examination and safety sensitive drug/alcohol test may also be required. NOTE: LIRR employees applying for this position must be in their current position for the 12 months immediately preceding the close date of this posting. A department head, however, may request an exception to this requirement subject to Human Resources approval. LIRR employees must possess a satisfactory work history, including attendance, and discipline record. How To Apply All applicants must apply online by the closing date provided above. The LIRR can no longer accept resumes through mail, e-mail, or fax. To view job postings and apply online enter the following into your web browser: employment.mta.info (DO NOT use a www. prefix) and click on the Long Island Rail Road hyperlink. Position Posting Information Hotline Numbers 718-558-7400, 516-733-3900, 631-376-1900 Equal Employment Opportunity The Long Island Rail Road is an Equal Opportunity Employer, committed to a diverse workforce. As such, we encourage applicants from women and members of minority groups. Only those whose applications are under consideration will be contacted. Please refer to job code 20090364 when responding to this ad.
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